Stay Flexible When Planning Your Next Event

Anyone who has organized, or even attended, any sort of lavish event understands the level of planning that takes place is extensive. A large wedding is a great example of this. Weddings are just about the only events I attend in which I have to confirm my attendance and decide on my entrée several weeks before the event actually takes place. However, the weddings of 2020, went from being well planned and organized to post-poned, canceled, or having an unknown status. Struck with the implications of a world wide pandemic, event planners, participants, and attendees have been left uninformed and unsure of what the future holds for their events.

We have all heard the expression “Rome was not built in a day”, and when applied to a lavish and large event it is totally applicable. You probably will never be able to put together the wedding of your dreams in a few weeks time. However, what you can do is be as prepared as possible to handle whatever the world decides to throw at your plans. Should you be expected to predict a global pandemic, no way! But you should be prepared to notify your guests of changes in plans, and you should have some general idea of what those changes look like.

Maybe in a few years our faith in the way the world works might be restored, but for now event planners and venues should be marketing their flexibility. It can be as simple as offering an outdoor event the option to move inside, and as complex as having contingency plans for nearly every detail. Whichever way you decide to look at it, flexibility for event details will be a large selling point for event planners even after COVID is finally gone.

If you are an event planner, or an individual planning your own special event, be prepared to be prepared. Explore venues that offer more flexible bookings. Invest in event supplies that are inexpensive but look great in any setting. Research tech services that allow you to communicate with your guests quickly and easily. No one is expecting you to predict the future, but simply having the importance of flexibility factored into your planning process can be largely beneficial.